Room booking request form

 
1 Start 2 Complete

Booking release dates

In order to allow time to book credit courses and/or exams in general teaching space, all other booking requests can only be made on and after the release date for the corresponding room booking period.

 

Room booking period

Release dates

December Exams Dec 4 – 19, 2018 November 14, 2018
Christmas Period 2018/19

Dec 20 – 24, 2018

September 26, 2018
Term 2 - Winter Session 2018/19 Jan 2 – Apr 7, 2019 September 26, 2018
April Exams

April 8 – 26, 2019

March 13, 2019
Term 1 - Summer Session 2019 Apr 27 – May 31, 2019 January 21, 2019*
Congress 2019 Event

June 1 – 7, 2019

Blackout**
Term 1 - Summer Session 2019 June 8 – June 23, 2019 January 21, 2019*
June Exams

June 24 – 28, 2019

June 5, 2019
Term 2 - Summer Session 2019 June 29 – Aug 12, 2019 January 21, 2019*
  Aug 18 – 31, 2019 January 21, 2019*
August Exams

Aug 13 – 17, 2019

July 22, 2019

*January 21 – 27, 2018 is the collection week. Anything submitted on January 28 onwards will be first come first serve.

**Not accepting any requests for this period.

You can only request the buildings/rooms listed on the buildings and classrooms page.

To book spaces in the Nest, please contact the AMS: http://www.ams.ubc.ca/clubs/operating-a-club/

If you are planning to have food/drink at your event, the Irving K. Barber Learning Centre is the only building on campus that allows food and non-alcoholic drinks in classrooms.

For all room booking request inquiries please contact: room.bookings@ubc.ca
For all Credit Courses inquiries please contact: schedulingservices@students.ubc.ca
For all Final Exams inquires please contact: finalexams.administrator@ubc.ca

Contact information

Please note: Request for classroom space will not be processed if the activity is deemed to be in conflict with activities already offered at the University of British Columbia (credit or non-credit)

Event details
Room Details
For a full list of amenities please visit the AV Terms & Definitions page. Additional AV support or equipment rentals may be subject to fees. Contact IT Audio Visual Services for more information.
Single day event
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Multiple day event
Day 1
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Day 2
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Recurring event
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Administrative form

Personal information you provide on this form is collected pursuant to section 26(c) of the Freedom of Information and Protection of Privacy Act (“FIPPA”). The information is used for the purpose of processing your request. Questions about the collection of this information may be referred to Jason Kwok, Associate Director of Student Systems and Records Management, at Jason.kwok@ubc.ca.